Dear Colleagues,

Please find below the guidance on working group reports that I 
sent to the frontier conveners.  I hope this process is OK
with you.

Best wishes,

Michael 

________________________________________
From: Peskin, Michael E.
Sent: Wednesday, August 14, 2013 11:16 AM
To: Jonathan L. Rosner; CSS2013 Conveners -- [log in to unmask]; chip brock; Daniel Cronin-Hennessy; Herman B White JR; Howard Nicholson; Hewett, JoAnne L.; Jonathan Feng; Katie Yurkewicz; Lothar Bauerdick; Marcel Demarteau; Marge Bardeen; Michael Dine; Murdock Gilchriese; Nick Hadley; Patricia McBride; Pierre Ramond; Ritz, Steven M.; Robert H Bernstein; Ronald J. Lipton; Shipsey, Ian P.; Steven Gottlieb; Weerts, Harry
Cc: Graf, Norman A.
Subject: technical matters concerning the Snowmass writeups

Dear Colleagues,

I was asked two relevant questions concerning the Snowmass working group writeups.
Here are the questions:

1.  Should the working group reports be submitted to the arXiv?  Should they be
submitted to the Snowmass proceedings through the submission web site, or by a
central process?

2.  How should white papers and other papers submitted to Snowmass be referenced?

I will answer these questions in the opposite order.

2.  Here is a format to refer to papers submitted to the Snowmass proceedings.

A. Einstein, N. Bohr, et al., in these proceedings, SNOW13-00145 [arXiv:1308.5472] (2013).

There is a problem that the submission deadline for papers is Sept. 30, and not all of the
papers have been submitted yet.    So the full details for many references will not be available
on August 30.  I request that you leave placeholders for these references.  After Sept. 30,
Norman Graf and I will generate a master list of submissions, and then we or you can
fill in these numbers.

Now to 1.   I discussed this with Jon Rosner.   We agreed that it would be nice if
the various Snowmass working group reports appeared in a common style, with chapter
numbering corresponding to the online proceedings.

Norman Graf and I did hand out
a LaTeX style file in May.  I will resend that email in case you lost it.  I hope that you have
propagated this style to your working group conveners.   In the instructions for this file,
I asked that you email the LaTeX files for the reports to me ([log in to unmask]).
I will do stylistic touch-up editing (no change of text) in September, wait for the proceedings
submission numbers available at the end of September (see above), and issue some
proposed final versions in early October.  These will be available on the proceedings web
site in econf.   I strongly encourage the posting of these reports also on the arXiv.   There
is no problem with posting earlier and updating in October with the final formatted version.

The frontier reports will be handled in a more formal way, going to a reading committee -- for
advice on readability -- and to a professional editor.

The deadline for the frontier reports is August 30.  The deadline for the working group reports
then must also be August 30, since the frontier reports will summarize these reports.  However,
if your conveners have small corrections (new numbers in tables, or replacement figures) during
September, they can send them to me with explicit instructions, and i will include them.

I hope that this process is OK with you.  If not, please reply to this list.

The working group reports wil be LaTeX'd individually.  So groups that would like to use
BibTeX for references can feel free to do that.   There is no need for uniformity here.

Thank you.  If there are any points that are still unclear, please ask.

Best wishes,

Michael


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  Michael E. Peskin                           [log in to unmask]
  HEP Theory Group, MS 81                       -------
  SLAC National Accelerator Lab.        phone: 1-(650)-926-3250
  2575 Sand Hill Road                       fax:     1-(650)-926-2525
  Menlo Park, CA 94025 USA              www.slac.stanford.edu/~mpeskin/
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________________________________________

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