Call for Expression of Interest to Host
the 2009 Linear Collider Workshop
in the Americas (ALCPG09)
The 2009 joint meeting of the Linear Collider Workshop on Physics and
Detectors of the American Linear Collider Physics Group (ALCPG) and
the ILC Global Design Effort is planned to be held in the Americas
in the early fall of 2009.
The last meeting of this series was ALCPG07 at Fermilab
http://ilc.fnal.gov/conf/alcpg07/
and this is a continuation of the series of workshops organized
by ALCPG - http://physics.uoregon.edu/~lc/regional.html
Organizations interested in hosting are invited to indicate such
interest formally with an email to Jim Brau
([log in to unmask]) and Mike Harrison ([log in to unmask])
by December 15, 2008, including in this formal expression of interest,
initial considerations on the details of the meeting (see below).
All emails received will be acknowledged with a reply.
Following review of these EoIs, detailed proposals will be invited
from a few and will be due by January 10, 2009. These will complete
the details on the specifications outlined below, as well as providing
other relevant information.
Selection of the favored venue will be made in January by members from
the ALCPG Executive Committee, jointly with the Global Design Effort.
DETAILS OF THE MEETING (TENTATIVE)
Dates: Early Fall, 2009 (September)
Expected attendance: >250 likely (250-350 possible)
Plenary sessions: The plenary session hall should seat 350
The expected plan would be to hold full day plenary
sessions in the main hall on the 1st and 5th
days, and some short sessions on days 2, 3, or 4,
such as late afternoon colloquia.
Describe facility.
Parallel sessions: The parallel session will normally consist of up to
10 sessions being conducted at any time. Describe
rooms, capacity, layout, etc.
Additional rooms: Small additional rooms for committee meetings are
also desirable. Describe.
Banquet (evening of 4th day) - arrangements for companions are
required; describe proposed facility, capacity, menu, costs, etc.
Welcome reception on arrival. Describe plan.
Conference reception (evening of 1st day) - specify plan.
Other meals (eg. lunches) arrangements to be proposed by host.
Technical Support, including meeting room facilities, and internet
access for participants, such as through wireless networking,
power for laptop computers, and desktop connections - specify.
Administrative/Clerical Support - describe plans for staff support.
Registration Support - describe plans.
Provide an initial budget estimate, with the estimated registration
fee.
What kinds of accommodations are available at or close to the meeting,
and what are their typical costs?
What transportation will be available between the accommodations
and the meeting place? What parking is available in each location?
Please provide information on web sites that would give additional
information on the venue, facilities, accommodations, or other relevant
factor
-------------------------------------
James E. Brau
Knight Professor of Natural Science
Physics Department
and Center for High Energy Physics
1274 University of Oregon
Eugene, OR 97403-1274
(541) 346-4766
